Stiftelsen International School Of Bergen

Sandsli

Laura McGuffie

HR and Finance Manager

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We are seeking from 1st September 2026 a temporary 60% receptionist /10 Events Coordinator /10% Cover Coordinator.
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<h2>Hva vi ser etter</h2>
Applicants will:
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Be able to work in an innovative educational environment
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Thrive in a demanding working environment
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Speak Norwegian (mother tongue not required)
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Have effective time-management skills
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Be confident with the use of IT (training in relevant software will be given)
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Administrative skills would be an advantage
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Be accommodating and forthcoming
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Be eager to assist and guide students and visitors
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Hold a valid work permit or meet the requirements to work and live in Norway
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Have an understanding and commitment to safeguarding and child protection policies and procedures. All successful candidates will undergo an extensive background check.
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Provide a police background check from your home country and any country you have resided in for 6&#43; months in the last 10 years. Police background checks must be no more than 3 months old and can be presented prior to appointment.
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<h2>Arbeidsoppgaver</h2>
Duties and Responsibilities
The 60% receptionist section of the position will:
<ul><li>Organise the reception</li></ul>

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Co-ordinate regularly changing displays in the foyer supporting the curriculum or seasonal/festive events, general tidiness.
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Be the &#39;face of ISB&#39; and greet all visitors making them feel welcome.
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Ensure front desk resources are up to date i.e. sub folders, lanyards, key cards and other supplies.
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Purchasing and placing orders for first aid supplies.
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Checking the physical mail box.
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Ensure students are managing ISB expectations in the foyer.
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Answer telephones/opening the door for visitors during class time.
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First Aid when required for students.
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Morning message on welcome board.
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Signing in and out of all visitors .
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In the event of the fire alarm going off, take visitors book to meet up point.
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Ensure that visitors are aware of the paid parking system.
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Assisting ECC in the event of evacuation.
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Ordering and stock control of toner and copy paper.
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Maintenance and cleanliness throughout the year of the stationary room and copier room.
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Once a week general tidy of the cafeteria and kitchen.
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Assist with the upper school student attendance
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Ensure all US students are accounted for and ANY unexcused absent student&#39;s parents have been contacted by 10am, ensuring Managebac is accurate each day.
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Support the ISB Communication officer in purchasing up to date merchandise and information material wherever required.
</li></ul>
The 10% School Events Coordinator section of the position will:
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Develop and maintain an annual calendar of PTO/PTA events.
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Plan and coordinate events
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Create event timelines, budgets, and task lists.
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Recruit, train, and manage event volunteers.
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Coordinate with the school Leadership Team regarding facility use, policies, and approvals.
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Arrange vendors, entertainment, food services, equipment rentals, and supplies as needed.
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Oversee event setup, operations, and cleanup.
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Monitor event budgets and track expenses.
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Promote events through newsletters, email, social media, and school communication channels in collaboration with the schools communication officer.
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Evaluate event success and gather feedback for future improvements.
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Ensure compliance with school safety procedures and PTO/PTA policies.
</li></ul>
The 10% Cover Coordinator section of the position will:
Arrange substitute teachers, teaching assistants, and other support staff as needed.
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Create daily cover schedules for teachers and staff.
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Communicate staffing needs and coverage assignments to employees and administrators.
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Maintain substitute staff databases and contact lists.
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Ensure compliance with school policies, labor agreements, and staffing requirements.
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<ul><li>
Maintain confidentiality regarding employee attendance and personnel matters.
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Support emergency staffing arrangements and last-minute schedule changes.
 
</li></ul>
Candidates will be expected to comply with ISB&#39;s child protection policy.
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<h2>Vi tilbyr</h2>
We are offering:
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An inspiring international work environment,
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A diverse and inclusive ethos
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An active workplace where we see and encourage each other
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An exciting and stimulating professional environment in constant development
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Professional and personal development
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Good pension scheme
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80% Temp Position (60% Receptionist/10% Events Coordinator/10% Cover Coordinator)